License Ratio Examples

IT Asset Management (Cloud)

The effects of license ratios are described using example scenarios.

In the following examples, the columns contain the following information:

  • License Type—Shows the license types on which the example is based.
  • Purchased—Shows the number of licenses of each type that have been purchased.
  • Used (Current)—Shows the number of licenses of each type that are currently consumed.
  • Used (Optimal)—Shows the optimal usage for each license type—the number of licenses that would be consumed if all recommendations made by FlexNet Manager for SAP Applications (based on the active optimization rules and user consolidation) were accepted.
  • Used (Contractual)—Shows the best possible license position within your contractual obligations. That means that FlexNet Manager for SAP Applications analyzes the following factors:
    Note: The value in the Used (Contractual) column takes into consideration available licenses and licenses that are yet to be purchased to reach the displayed license position. It should always be viewed in combination with the License Deficit column.
  • License Deficit—This column should always be viewed in combination with the Used (Contractual) column, because it shows the number of additional licenses that might be required to achieve the best possible license position within your contractual obligations.

Example 1: License Ratio Inactive

This example assumes the following:

  • No license ratio is active.
  • Spare superior licenses of type mySAP Professional (52) can be consumed, to avoid lower-priority licenses of type mySAP Limited Professional (53) being over-utilized.
License Type Purchased Used (Current) Used (Optimal) Used (Contractual) License Deficit
mySAP Limited Prof. (53) 5 3 7 5 0
mySAP Professional (52) 15 9 5 7 0

In this example, the optimal license position (Used (Optimal) column) would include seven licenses of type mySAP Limited Professional (53) and five licenses of type mySAP Professional (52). However, only five licenses of type mySAP Professional (52) have been purchased (Purchased column).

As a result, another two licenses of type mySAP Limited Professional (53) are required to reach the optimal value of seven licenses of type mySAP Limited Professional (53). Because only five licenses of type mySAP Professional (52) are needed, and 15 have been purchased, there are 10 spare licenses of type mySAP Professional (52) available.

Therefore, two licenses of type mySAP Professional (52) can be used to cover the two additional licenses of type mySAP Limited Professional (53) (because license type mySAP Limited Professional (53) is a sub-type of license type mySAP Professional (52)). As seen in the Used (Contractual) column, this brings the number of the contractually used mySAP Professional (53) licenses to seven (five licenses to cover mySAP Professional (52) licenses, plus two licenses to cover mySAP Limited Professional (53) licenses).

Example 2: License Ratio Active, Spare Licenses Available

This example assumes the following:

  • A minimum license ratio of 25% of mySAP Limited Professional (53) to 75% of mySAP Professional (52) has been set and activated.
  • Spare superior licenses of type mySAP Professional (52) can be consumed, to avoid lower-priority licenses of type mySAP Limited Professional (53) being over-utilized.
License Type Purchased Used (Current) Used (Optimal) Used (Contractual) License Deficit
mySAP Limited Prof. (53) 5 3 7 3 0
mySAP Professional (52) 15 9 5 9 0

In this example, the optimal license position (Used (Optimal) column) would include seven licenses of type mySAP Limited Professional (53) and five licenses of type mySAP Professional (52). However, only five licenses of type mySAP Limited Professional (53) have been purchased (Purchased column).

As a result, another two licenses of type mySAP Limited Professional (53) are required to reach the optimal value of seven licenses of type mySAP Limited Professional (53). Because only five licenses of type mySAP Professional (52) are needed, and 15 have been purchased, there are 10 spare licenses of type mySAP Professional (52) available.

If no license ratio had been set, only two spare licenses of type mySAP Professional (52) could be used to cover the two additional licenses of type mySAP Limited Professional (53) (because license type mySAP Limited Professional (53) is a sub-type of license type mySAP Professional (52)).

However, due to the license ratio of 25% to 75% (1:3), four of the spare licenses of type mySAP Professional (52) need to be used along with only three licenses of type mySAP Limited Professional (53), to ensure that the license ratio is met (see the Used (Contractual) column).

Example 3: License Ratio Active, No Spare Licenses Available

This example assumes the following:

  • A license ratio of 25% of mySAP Limited Professional (53) to 75% of mySAP Professional (52) has been set and activated.
  • Spare superior licenses of type mySAP Professional (52) can be consumed, to avoid lower-priority licenses of type mySAP Limited Professional (53) being over-utilized.
License Type Purchased Used (Current) Used (Optimal) Used (Contractual) License Deficit
mySAP Limited Prof. (53) 5 3 11 6 1
mySAP Professional (52) 15 13 13 18 3

In this example, the optimal license position (Used (Optimal) column) would include eleven licenses of type mySAP Limited Professional (53) and thirteen licenses of type mySAP Professional (52). However, only five licenses of type mySAP Limited Professional (53) have been purchased (Purchased column).

As a result, another six licenses of type mySAP Limited Professional (53) are required to reach the optimal value of 11 licenses of type mySAP Limited Professional (53).

Because only 13 licenses of type mySAP Professional (52) are needed, and 15 have been purchased, there are two spare licenses of type mySAP Professional (52) available. These two licenses could be used to cover two of the six required additional licenses of type mySAP Limited Professional (53) (because license type mySAP Limited Professional (53) is a sub-type of license type mySAP Professional (52)).

This means that only four additional licenses of type mySAP Limited Professional (53) would have to be purchased. However, if four licenses of type mySAP Limited Professional (53) were to be purchased, then 12 licenses of type mySAP Professional (52) would also need to be purchased to maintain the required license ratio. Using spare superior licenses would therefore not be the most cost-effective solution.

Instead, it would be preferable to purchase one license of type mySAP Limited Professional (53) and three licenses of type mySAP Professional (52), as illustrated in the following table.

License Type Purchased   License Deficit   Used (Contractual)
mySAP Limited Prof. (53) 5 + 1 = 6
mySAP Professional (52) 15 + 3 = 18

This fulfills the requirement of four extra licenses while maintaining the contractual license ratio.

IT Asset Management (Cloud)

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